Revised 10/31/2011
Pender County Schools
Frequently Asked Questions (FAQ’s)
Pay Schedule Changes for the 2012-13 School Year for 10 Month Employees
1) When will 10-month staff receive their first payroll payment for the 2012-13 school year?
All 10-month staff will receive their first payroll payment in September after completion of the first full month of employment (21.5 working day cycle). The pay date will be the 19th of the month.
2) Will the mid-month pay date always be on the same date each month?
The mid-month pay date will depend on the first day 10-month staff return to work so it may vary from year to year depending on that school year’s calendar. Once the mid-month pay date has been established for that year, it will be the same date each month for that school year.
3) Can 10-month employees still choose 12 month installments as the State Employees Credit Union (SECU) Summer Cash pay plan (10 month payroll payments with 2 summer month payments from SECU)?
Yes, 10-month salaried employees can still use this program. Beginning in the 2012-13 school year, these employees will receive their payroll payments in the months of September thru June with the following July and August payments from whichever plan they choose.
4) What options are available to assist 10-month salaried employees in dealing with the transition in the summer of 2012 since the first pay date in the 2012-13 school year will be a couple of weeks later than it has been over the last few years?
Employees using the SECU Summer Cash plan have the following options available to assist with the transition in the summer of 2012. These employees may increase the amount of money that will be available in the summer of 2012 by increasing their Summer Cash deductions in their current year checks through May 2012 payroll payments. In addition, the SECU will establish a third summer cash payment in August 2012 if requested by the member. More information on these options is available through the local SECU branch located at 1000 North Rhodes Avenue, Burgaw or by calling
(910) 259-3747
5) If a mid-month pay date falls on a weekend, when will our payroll payment be available?
Payroll payments will be available on the preceding Friday if the pay date falls on a weekend.
6) Why will there be an increase in deductions during the months of October 2011 through May 2012 for dependent coverage or 80/20 employee coverage through the State Health Plan for enrolled 10-month employees?
Premiums paid to the State Health Plan are required to be paid in advance at the beginning of the month of coverage. Currently, for 10-month employees enrolled with dependent coverage or 80/20 employee coverage through the State Health Plan, 10 deductions taken in the 10 months from August through May that pay for dependent coverage or 80/20 employee coverage for the 12 month period of September through August. Since there will not be an August 2012 payroll payment to deduct the amount necessary to pay the State Health Plan at the beginning of September one more insurance premium must be taken by the final payroll payment in this annual cycle which is May 2012. To minimize the impact on 10-month employees, the missing August 2012 deduction will be spread evenly over the eight month period running October 2011 through May 2012.
7) How will the deductions for dependent health insurance plans through the State Health Plan be taken beginning in the 2012-13 school year for enrolled 10-month employees?
Premiums paid to the State Health plan are required to be paid in advance at the beginning of the month of coverage. The annual cycle for dependent coverage or 80/20 employee cover through the State Health Plan for enrolled 10-month employees will begin to run for the 10 month period of October through September. For enrolled 10-month employees, there will be 10 deductions taken in the 10 months from September through June to provide this dependent coverage or 80/20 employee coverage for the 12 month period of October through September.
8) If an employee retires July 1, 2012 and additional health insurance deductions have been taken to cover the August 2012 premium, what will happen?
If additional health insurance deductions are taken from an employee’s payroll payment and it is not needed to pay the premium, a refund check will be sent to the employee. If a retiring employee prefers, they can request that these additional deductions not be taken after their retirement date is official.
9) How will deductions for loan repayments and garnishments be impacted?
As there will not be a payroll payment in August 2012, there will be no deduction taken that month. Each employee is responsible for making their own arrangements directly with the appropriate institution to handle their financial obligations. These obligations include items such as child support, tax garnishments, SECU loans, student loans, 401k loan repayments, etc. (The SECU has indicated that they will work with their members regarding loan due dates.)
10) Will there be any changes related to deductions for 403b, 457, and 401k plans?
Each employee will need to submit any changes to their monthly deductions that they wish to make. Changes can be made on a go forward basis or as a one-time change. Please keep in mind that there will only be 9 payroll payments in calendar year 2012 so there will only be 9 deductions.
11) Will there be any tax consequences in the 2012 calendar tax year resulting from these changes?
Each person’s tax situation is unique. Please consult your tax advisor to discuss your situation. Please keep in mind that there will only be 9 payroll payments in the 2012 calendar year.
12) When will the supplement be paid to 10-month certified staff in the 2012-13 school year? The supplement for 10-month certified staff for the 2012-13 school year will be paid on the same date as the June 2013 payment. The monthly pay date for the 2012-13 school year will be the19th of the month.